an Epic

: a long, detailed poem that tells a fantastical story of larger-than-life characters.

Like an epic, your wedding is a monumental event where every adventurous decision and daring detail is made with intention and care. We ensure that you and your guests embark on this unforgettable journey in awe from start to finish. Our "Epic" package includes designing and planning a weekend of activities, from a welcome dinner to the wedding day to a farewell brunch. This package is perfect for couples needing inspiration, guidance, and management throughout the entire wedding planning process.

UNLIMITED DESIGN AND PLANNING MEETINGS

DESIGN & PLANNING

• Search near and/or far for the venue of your dreams.

• Develop and prioritize budget.

• Create a design deck to anchor the planning process, ensuring it remains aligned with the intended styling.

• Assemble a team of vendors and oversee their work to ensure design specifications are met.

• Review contracts and estimates for accuracy prior to client’s signature and deposit.

• Assisting with sourcing paper goods and invitation selections.

• Set up guest accommodation and room blocks.

• Plan and coordinate a Welcome Party and/or Rehearsal Dinner.

• Plan and coordinate a Send-Off Brunch.

• Send reminders of payments and deadlines.

• Construct a diagram to illustrate the placement of all elements.

• Organize lists and catalog items provided by venue, vendors, and clients.

• Examine and verify the Banquet Event Order (BEO) given by your catering manager, as well as cross-check your vendor invoices.

• Collect vendor’s certificate of liability and any other document required by the venue.

• Ensure that all orders from vendors, including rental quantities, are confirmed.

• Craft and distribute a detailed, client-approved schedule to all vendors involved.

• Coordinate with vendors to schedule arrival times and to relay the venue's guidelines for loading, setting up, and dismantling.

• Conduct the ceremony rehearsal involving the officiant, wedding party, and family members.

EXECUTION

• Communicate with musicians on ceremony song selections and cueing wedding party for processional.

• Set up any necessary items such as welcome sign, programs, reserve seating sign, etc.

• Synchronize with your musicians, DJs, and MCs to coordinate and announce the reception key events, such as grand entrance, first dance, cake cutting, and tosses.

• Modify and reorganize the schedule in response to unexpected situations to ensure all key activities are captured within the vendors' working timeframe.

• Coordinate and support vendors in the execution of their services.

• Guide the banquet staff in the setup process and ensure the layout adheres to the floor plans.

• Arrange various elements such as escort cards, menus, favors, sign-in books, and gifts. (It's important to note that Poetique Events cannot install client-provided items requiring professional setup, such as large structures, specialized stations, or elaborate floral designs.)

• Oversee the breakdown and secure storage of all wedding-related materials post-celebration, ensuring everything is well taken care of until the end of your wedding day.

• Disburse final payments and gratuities to vendors.